Job Description

Job Description

As a Special Events Coordinator you will be responsible for assisting in the creation, development and implementation of special events for a designated region.

Why Team Members Like Working for us:

• Excellent earnings package.
• Outstanding health care options that all employees are eligible for starting day 1 of employment (medical, dental, and vision that encourage preventative care).
• Paid Time Off that allows for adventure, self-discovery, relaxation, or recuperation.
• Our Go Hilton Team Member Travel Program offers deeply discounted rates at Hilton properties all over the world with 50% off at participating hotel-operated restaurants. Pass the savings on to your family and friends since HGV allows you to share additional discounted room nights.
• All new hires are automatically enrolled in the HGV matching Retirement Savings Plan.
• Internal career mobility with a growing company.
• Industry-leading training, top notch technology and continuous support.
• And so much more!

• Implement site inspections, permit hearings, planning meetings and event execution.
• Build strategic relationships with national partners to improve the working environment, event quality and customer satisfaction.
• Communicate with site-level Project Directors, as well as Marketing Directors and Sales Managers on an ongoing basis to ensure events are on schedule and all goals are met.
• Develop site-specific operations plans for all aspects of event production (traffic management & parking, waste management, pedestrian flow, emergency & medical services, etc.).
• Forecast resource requirements and develop event staffing plans.
• Settle and supervise resource requirements for each event.
• Source venues; recommend and engage catering to implement quality event within predetermined budget.
• Create agreements with outside providers and subcontractors to ensure lower cost & highest quality of service.
• Secure all vital permits for event execution.
• Build and maintains positive relationships with event vendors.
• Build and distributes event itineraries and anticipates guest needs and exceeds their expectations.
• Prepare shipping/transport of event related supplies by placing orders for items from vendors.

To fulfill this role successfully, you must possess the following minimum qualifications and experience:

• 1-2 years of previous event management in direct-to-consumer sales.
• Possess strong organizational & administrative skills.
• Current proficiency with MS Office, including Word, Excel & Outlook.
• Ability to work any day of the week and any shift to include weekends and holidays.

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Ability to interact with internal and external customers at all levels.
• Strong customer service orientation and focus.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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