Job Description

Job Description

Supreme Court Records Processor (Part-time)

Tennessee Department of State

Tennessee State Library and Archives

Archival Collection Services

Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Supervisor: Director of Archival Collection Services

Summary: Arrange and describe historic Tennessee Supreme Court records as part of a larger processing team. Tasks include document analysis, data entry, basic cleaning, and rehousing.

Duties/Responsibilities

• Perform basic surface cleaning on documents and remove fasteners.
• Read and analyze case materials for key descriptive information.
• Enter information into a searchable database.
• Rehouse materials in archival folders and boxes, keeping careful documentation of all box numbers and other location information.
• Careful handling of all materials, including case exhibits in many formats, such as 3-dimensional objects, photographs, and maps.
• Perform other duties as assigned.

Minimum Qualifications

Education and Experience:

• High school diploma and college-level coursework in Archives or related field.

Required Knowledge and Abilities:

• Ability to decipher 18th- and 19th-century handwriting.
• Ability to quickly scan and distill information from large case files.

Preferred Knowledge and Abilities:

• Familiarity with court records or legal and judicial proceedings.
• Descriptive writing skills.
• Experience with cataloging/metadata.
• Ability to recognize topics, names and organizations from Tennessee history.
• Familiarity with Microsoft Access or other database software.

Physical Requirements:

• Ability to handle boxes weighing up to forty (40) pounds.

Health, safety and collections security:

• Assist the organization in creating a safe and healthy work environment by working safely with the equipment provided.
• Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.
• Take all measures necessary to protect the collections from loss, mutilation or theft.

Salary: $15.00/hour – This position is part-time.

Job Tags

Part time, Work at office, Immediate start,

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