Job Description

Chelmsford Public Schools - Announcement of Anticipated Vacancy for the 2025- 2026 School Year The Chelmsford Public Schools is now accepting applications for the following vacancy. The district reserves the right to change this vacancy or not fill this vacancy based on further staffing changes, enrollment, or budget. Position: School Secretary Location: Byam Elementary School Reports To: School Principal Description: To assist the Principal by performing diversified secretarial and clerical assignments where judgement is required in the analysis of facts and circumstances surrounding individual problems or transactions, and the determination of action to be taken within the limits of accepted school practice. Performance Responsibilities: * Perform diversified secretarial and clerical duties to assist with the administrative details in an elementary school office, working closely with faculty and staff, under the direction of the School Principal. * Act as receptionist, greet visitors and provide necessary information and direction. * Answer phone calls, use judgment as to taking messages, refer calls to others when necessary, or locate or interrupt the staff member, supplying the necessary information. * Place calls as required, contacting staff, instructors, students, parents, or others as situations require. * Open and screen mail. Reply to routine correspondence, secure and arrange any reference material to facilitate replies. * Maintain various records in an orderly condition, including those pertaining to financial records, billing, payment processing, curriculum, schedules, students, and staff. * Maintain all aspects of student and staff data in X2 database such as: Enrollments/withdrawals, attendance, schedules, grade posting periods, etc. * Perform data entry duties, including establishing priorities and reviewing for accuracy. * Operate all office equipment as necessary to accomplish responsibilities. * Maintain work area and equipment in neat and orderly condition. * Respond to requests for information. * Proofread documents, letters, brochures, and reports issued by the department. * Issue timely announcements of upcoming events, deadlines, etc. * Prepare letters, reports, memoranda, policies, bulletins, and other materials. * Purchase, under approved procedures, items of supplies and equipment necessary for the operation of the department. Maintain adequate supplies of various materials and forms. * Assist with collection of fees and preparation of deposits and payroll for various school approved programs. * Perform other related duties as required or as directed. Qualifications: * Knowledge of specialized fields of education involving administrative techniques, methods, and procedures. * High School Diploma plus additional broad specialized training equal to two (2) years experience. * One to three (1-3) years experience as a secretary. * Ability to multitask in a busy environment * Promote friendly, professional environment for staff, students, parents, and other visitors * Must be resourceful, take initiative, and work as a team player. * Competency using word processing, spreadsheet and accounting software. * Strong verbal and written communication skills, including proper use of grammar. * Capable of handling detailed and confidential information. * Such alternatives to the above qualifications may be found appropriate and acceptable. Terms of Employment: 195 day work year. Salary and paid holidays to be determined by collective bargaining agreement. Equal Opportunity Employer Chelmsford Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

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