Job Description

Job Description

Job Description

Come Build, Disrupt and Thrive!

KSTA I.T. is seeking a Recruiting Coordinator skilled in managing Recruiters and Hiring Managers.

Job Title: Recruiting Coordinator (Contract / Temp-to-Hire)

Location: San Jose, CA (Hybrid 2 days/week onsite)

Position Summary:

We are seeking a highly organized and detail-oriented Recruiting Coordinator for a contract / temp-to-hire opportunity in San Jose, CA . This hybrid role requires in-office presence two days per week and remote work on remaining days. The Recruiting Coordinator will support the Talent Acquisition team by coordinating interviews and serving as a liaison between recruiters and hiring managers. This position is ideal for someone who enjoys working in a fast-paced environment and thrives on keeping things running smoothly behind the scenes.

Key Responsibilities:

• Schedule and coordinate interviews across multiple departments by working directly with hiring managers and recruiters.
• Manage complex and busy calendars, ensuring interview logistics are handled efficiently and professionally.
• Communicate with candidates to confirm schedules, provide details, and ensure a smooth and positive experience.
• Proactively identify and resolve conflicts or delays in scheduling.
• Work with hiring managers to find available times, often negotiating and adjusting to fit candidate and team needs.
• Maintain accurate and timely data entry in the applicant tracking system (ATS) and scheduling tools.
• Provide administrative support to the Talent Acquisition team as needed.

Qualifications:

• 13 years of experience in a recruiting coordination, HR support, or similar administrative role.
• Exceptional attention to detail and strong organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to manage competing priorities and work efficiently under pressure.
• Comfort with navigating multiple calendars and time zones.
• Proficiency with Microsoft Outlook and common ATS platforms, Workday is preferred.
• A positive, team-oriented attitude and a high level of professionalism.

Additional Details:

• This is a contract / temp-to-hire position.
• Candidates must be able to work onsite in San Jose, CA two days per week , with the remaining days remote.

About KSTA I.T.:

KSTA I.T. is a premier Utah based technical staffing and consulting services firm. We specialize in temporary and permanent placement of software, hardware, network, cloud, CRM/ERP, data, end user support, web, and executive/leadership based positions on a full time and consulting basis. If you're interested in a role where top performance is rewarded, personal time is valued, and excellence is demanded at every level, we want to talk to you today!

Where do you want to go? We've got the keys! ~ KSTA I.T.

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