Job Description

Job Description

Job Description

Proposal Coordinator

Job Description

SUMMARY

The Proposal Coordinator will serve as a key contributor to Stratus’ dynamic, multidisciplinary marketing team—supporting pursuits across our Civic, Education, Transportation, Commercial, Industrial, Federal, and Water markets. As a fully integrated engineering, architecture, interior design, and consulting firm, Stratus delivers comprehensive solutions for public and private clients. The Coordinator will play a central role in developing compelling RFPs, RFQs, SOQs, proposals, presentations, and other business-development materials that advance our strategic growth and showcase the impact of our work.

RESPONSIBILITIES

• Primary Essential Functions
  1. Participate in project kickoff meetings and provide input on the production schedule
  2. Lead proposal efforts by compiling and organizing information such as project descriptions, narratives, and resumes
  3. Coordinate, format, write, edit, and proofread proposals, statements of qualifications, and related marketing materials
  4. Manage customized proposals by gathering input from various departments to meet deadlines
  5. Occasionally deliver proposals and coordinate with vendors, subconsultants, and clients
• Secondary Essential Functions
  1. Oversee the presentation process after a proposal shortlist is achieved
  2. Assist with design of covers, organizational charts, advertisements, marketing materials, web updates, and presentations
  3. Update and maintain a polished project information database
  4. Perform miscellaneous tasks promptly, as needed
  5. Ensure brand guidelines are adhered to across all materials
  6. Participate in ongoing training efforts
  7. Assist in proposal peer reviews
  8. Deliver exceptional client service throughout the proposal process
  9. Performs other functions, as requested

QUALIFICATIONS

• 3+ years of marketing/writing-related experience in a high-volume environment.
• Bachelor’s degree in marketing, journalism, communications, or similar fields.
• Proficiency in Adobe Creative Cloud applications (InDesign, Illustrator) required.

SKILLS

• Must be flexible, self-motivated, able to prioritize multiple tasks, coordinate shifting priorities, respond to short-term deadlines, and carry a heavy and diverse workload.
• Strong oral and written communication skills
• Excellent time management and ability to meet deadlines
• Strong organizational and process management skills
• Collaborative team player with a professional demeanor

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