Job Description

Job Description

Job Description

Executive Personal Assistant to Athlete (JLR)

️ Scheduling & Calendar Management

• Structure and maintain the athlete’s daily, weekly, and monthly calendar.

• Update schedules in real time to reflect practices, meetings, events, and appearances.

• Schedule appointments (training, medical, business, personal) and send reminders.

• Coordinate travel, lodging, and transportation logistics for games and off-season trips.

• Ensure time blocks for recovery, media, and personal commitments are balanced efficiently.

Communication & Administrative Support

• Clean, organize, and manage the athlete’s email inbox, voicemails, and text communications.

• Answer and return calls from agents, coaches, and brand representatives in a professional manner.

• Draft, proofread, and send correspondence on the athlete’s behalf.

• Maintain confidentiality and

professionalism across all communications.

• Track and follow up on NIL contracts, sponsorships, and partnership deliverables.

Agent & Business Coordination

• Serve as the primary liaison between the athlete, agents, and management teams.

• Schedule and confirm calls or meetings with agents, sponsors, and media contacts.

• Keep records of conversations, decisions, and key follow-up items.

• Assist with contract document organization and renewal reminders.

Financial & Record Management

• Assist with expense logging and receipt tracking for reimbursements and tax purposes.

• Help organize financial statements, NIL deal invoices, and monthly budgets.

• Coordinate with accountant or financial advisor as needed.

️‍♂️ Personal Errands & Lifestyle Support

• Run errands that the athlete is unable to do due to training or travel.

• Coordinate deliveries, appointments, and home maintenance services.

• Manage personal shopping, wardrobe, and travel essentials.

• Ensure all day-to-day needs are handled efficiently to support peak performance and focus.

Organization & Efficiency

• Create efficient systems for scheduling, document filing, and communication tracking.

• Proactively anticipate upcoming needs and prepare accordingly.

• Support a smooth daily routine to allow the athlete to focus on performance and recovery.

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