Web-Cote Industries is a leading manufacturer of OEM and private label rodent, insect, and fly control glue products for the pest control industry. Our products play a critical role in public health protection, food safety, and property preservation. We are seeking an organized and proactive Operations & Office Coordinator for our small but growing woman-owned company. This person will support operations, sales, logistics, HR, and general administration. As the company grows, this role may evolve to include quoting or other sales/operations functions.
Position Title: Operations & Office Coordinator
Position Type: Full-Time
Location: Hardyston, NJ (100% Onsite)
Schedule: Monday to Friday, 8:00 AM – 4:00 PM (30-minute lunch)
Industry: Manufacturing
Rate of Pay: $24.04-$26.44/hr
What the Operations & Office Coordinator is responsible for:
· Maintain and update spreadsheets in Excel (data entry, formulas, interlinked sheets)
· Coordinate shipments: obtain freight/LTL rates, prepare paperwork, coordinate logistics (mostly domestic, occasional international)
· Order raw materials and supplies; receive and verify incoming materials against POs and packing lists
· Match goods received to invoices; ensure proper documentation
· Provide administrative support of new hire paperwork and onboarding tasks
· Inventory management: enter inventory in Excel, adjust usage based on actual consumption
· General support for sales & operations: field calls, ship samples, perform administrative tasks
· Assist with payables: match paperwork, track vendor invoices
· Assist with receivables and basic billing administration
· Filing, scheduling (including some personal-appointment coordination for leadership), receptionist duties
· Use of Excel and occasional data entry into QuickBooks or other systems
· Provide support to other staff as needed
What experience we are looking for:
· HS diploma or GED equivalent required
· Prior office/administrative experience; strong computer literacy
· Experience working in manufacturing or production settings is highly preferred (familiarity with terminology, flow of materials)
· Advanced proficiency in Excel: data entry, formulas, linking sheets
· Experience with QuickBooks is a plus
· Ability to multi-task, prioritize, and adapt to changing demands
· Excellent communication skills (phone, in person)
· Strong attention to detail and paperwork/documentation accuracy
· Ability to deduce logically and draw conclusions
· Must be able to follow written instructions and work independently
· Comfortable working onsite in a small manufacturing environment
· Willingness to grow into additional responsibilities
Benefits offered:
Web-Cote Industries is an Equal Opportunity Employer.
...5x8s, 4x10s, or 3x12s (flexible scheduling) Weekends-only shifts also accepted GI-specific schedule... ...10s) Hours: 40 hours/week guaranteed unless time off is requested Call/Holidays: No call; holidays off Part-Time: Accepted (Full-Time preferred) Job...
...Job Description Job Description Palmetto School of Career Development is currently looking for a part time Medical Administrative Assisting instructor to teach our Medical Admin Assisting class on Monday and Wednesday nights from 6:00pm - 9:00pm. This class is 8 weeks...
...Summary: Lead the technical development and implementation of environmental, health, and safety programs. Ensure compliance with local, state, and... ...environmental management. When staffed, provide directions to an intern responsible for environmental regulation tasks. Key...
...Auto Mechanic / Automotive Technician Job Summary: Responsible for diagnosing, repairing, and maintaining a wide range of vehicles to ensure safe, reliable operation. Performs mechanical and electrical repairs, preventative maintenance, and inspections in accordance...