Job Description

Office Administrator

Location: Princeton, NJ

Type: Full-time

Hours: 40 hours per week

Reports to: Director of People Practice

LearningMate seeks an adaptable and proactive Office Administrator to support the management of our Princeton, NJ headquarters. This is a crucial part of our team that serves as the on-site liaison for guests, addressing operational needs while supporting C-Suite executives. The ideal candidate is skilled in meeting coordination, C-suite support, guest relations, and proactive office administration to keep our office running smoothly.

What You’ll Do

• Perform receptionist duties: greet and host visitors
• Answer and direct phone calls and emails as needed
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Coordinating activities to drive and support company culture, including onsite team meetings and corporate events
• Secure signatures and handle confidential documents
• Monitor and maintain office and kitchen supplies, and research advantageous deals or suppliers
• Assist with Executive Team Travel (as requested)
• Provide support for expense reporting
• Coordinate visitor travel requirements and communications
• Organize and schedule meetings and appointments as requested
• Provide other administrative support as necessary, including scheduling group meetings and maintaining calendars
• Partner with HR to maintain office policies as necessary
• Coordinate with IT department for office equipment and security, as applicable

Who You Are

• You have experience in an office setting, supporting C-Suite Executives.
• You possess a high degree of discretion, a high level of professionalism, and a strong sense of urgency.
• You possess strong computer skills (proficient in PowerPoint, Word and Excel) and can adapt quickly to a changing environment.
• Proficient in Google Workspace and Gmail.
• You have a thorough understanding of office management systems and procedures.
• You have exemplary planning and time management skills.
• You can handle multiple priorities while maintaining a positive attitude.
• You welcome change as an opportunity to grow and thrive in an entrepreneurial culture.
• You take initiative naturally.
• You are a cohesive team worker and open-minded to the ideas of others.
• You are transparent and open in all aspects of problem and incident management.
• You are willing to take on new and additional responsibilities quickly.
• Able to travel domestically, with access to reliable transportation for errands.

Preferred Qualifications

• Notary Certification
• Event Management experience
• General IT experience/knowledge is a plus
• EdTech industry experience is a plus

Why Join Us?

• Growth: Work in a global, dynamic, and collaborative environment with opportunities for professional development.
• Benefits: Competitive salary and comprehensive benefits package.

LearningMate, a Straive group company, blends expert learning design with cutting-edge technology, digital media, and engineering solutions. Our mission: connecting learners, educators, and creators with the tools for success. With offices worldwide, we serve a global clientele, ranging from K-20 schools to EdTech innovators. If you are passionate about the future of learning, we invite you to join us!

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LearningMate is proud to be an Equal Opportunity Employer. We are committed to building a diverse team and an inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

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