Job Description

School - Staff - St. Helen Catholic School

St. Helen Catholic Church and School in Fort Lauderdale, Florida has an opening for a full-time Bookkeeper/HR Coordinator . This position is responsible for financial, accounting, payroll, and other business-related support to St. Helen Church and School. Business responsibilities include processing of personnel-related transactions. The Bookkeeper performs all duties and responsibilities in alignment with the mission, vision, and values of the Archdiocese of Miami.

Schedule: 40 hours per week

Responsibilities:

• Enter invoices submitting for payables in ConnectNow, cut checks, obtain Pastors signature and mail.
• Correspond with vendors regarding invoices, charges, disputes, and provide information required by vendors. Challenge questionable charges.
• Post invoices on a weekly basis.
• Create and maintain inventories of parish and school materials, supplies, and services. Order new items as needed, proactively anticipating needs while exercising cost-consciousness.
• Process new-hire information into payroll system, Health Plan, and other benefits.
• Process bi-weekly payroll for parish and school staff, ensure and review monthly/quarterly/yearly payroll tax forms and returns, year-end W-2s, 1099s, quarterly RCT-6 forms.
• Manage and process 403(b) retirement program for all employees
• Process journal entries in ConnectNow software.
• Process and distribute Accounts Payable.
• Prepare weekly deposits including collection deposits on Mondays after weekend Masses collection count.
• Prepare all annual Archdiocese of Miami reports.
• Oversee all financial responsibilities for annual 4-day carnival fundraiser.
• Prepare tamper-evident envelopes for all masses on a weekly bias.
• Process ABCD annual campaign transactions and reports.
• Responsible for ordering, receiving, and entering inventory for all gift shop items.
• Facilitate Archdiocese of Miami auditing process, including preparation of necessary records and reports.
• Work with the Archdiocese of Miami Office of Human Resources to ensure that appropriate documentation is maintained in payroll, accounting, and personnel files. Secure and maintain personnel and financial records per federal, state regulations.
• Maintain balances and apprise pastor and principal of actual balances.
• Other duties as assigned.

Qualifications:

• Bachelors degree in accounting or related field, with 3 years of professional -level experience, non-profit helpful.
• Experience in a Roman Catholic environment is a plus.
• Knowledge of the basic tenets of Catholic Church and parish structures.
• Must be supportive of the mission and tenets of the Roman Catholic Church.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and accounting practices.
• Knowledge of modern office procedures and practices, including record keeping and data security methods and techniques.
• Knowledge of principles and practices of non-for-profit accounting a plus.
• Knowledge of accounts receivable and general ledger.
• Ability to maintain a high level of accuracy in preparing and entering financial information.
• Ability to maintain confidentiality concerning financial and contributors files.
• Must have professional demeanor.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Good computer literacy, including ability to navigate online applications and search engines effectively.
• Proficiency in MS Outlook, Word, Excel, and PowerPoint is required.
• Good oral and written English-language communication skills, including clear speaking voice.
• Good Haitian Creole- and/or Spanish-language spoken and written communication skills strongly preferred.

Subject line should read: Bookkeeper St. Helen Catholic Church and School.

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